Who We Are:On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.
About the Role
As the Senior Manager - Fleet & Bus Operations for On Location during the 2026 Milano Cortina Olympic Games, you will play a critical role in ensuring the seamless operation and optimal utilization of the vehicle fleet of vehicles across all Olympic clusters. Reporting to the Director Transport, you will :
- oversee the contract management of the various vendors,
- review and confirm the allocation, scheduling and dispatching of vehicles for stakeholders,custom groups, and commercial Overnight packages, and
- ensure comprehensive driver training and development programs are implemented to maintain the highest standards of service and safety.
This position offers a unique opportunity to be part of one of the world's largest sporting event, contributing to its operational success through your expertise in vehicle services management and contract management and coordination of complex delivery operations
Key Responsibilities
Fleet & Bus Management:
- Manage and oversee the entire vehicle fleet services across all Olympic clusters (Milano, Valtellina, Cortina / Anterselva, Val di Fiemme),
- Confirm of vehicles and vehicle type per cluster and adjust the fleet as needed within contractual obligations and limitations.
- Ensure the optimal use of vehicles for various groups, including stakeholders, custom groups, and commercial Overnight packages.
- Liaise with Stakeholders, = and Custom Group Program Management to allocation vehicles per Client program.
- Monitor vehicle availability to ensure smooth and efficient operations.
2.Driver Training and Safety:
- Liaise with Vehicle Vendors to develop and implement a comprehensive driver training program to ensure all drivers are proficient in safety protocols, customer service, and event-specific requirements.
- Develop and conduct training on Olympic driving regulations and restrictions and specific venue transport spaces (such as P7, P2, Load zones and other applicable transport area in and around venues)
- Ensure drivers are assigned per client and create consistency in the Clients fleet in Vehicles and Drivers.
- Ensure that drivers are prepared to handle, critical stakeholders, Custom Group Clients and high profile clients with professionalism and discretion.
3.Vendor Management:
- Manage daily relationships with vehicle suppliers and other applicable services providers across clusters.
- Monitor delivery and service-level agreements to ensure cost-effectiveness and quality of service.
- Set-up a reporting mechanism and process to ensure on-time delivery of transport services
- Monitor vendor performance and compliance with contractual obligations.
- Monitor Vehicle needs per cluster and increase or decrease vehicles where needed.
4.Stakeholder, Custom Group & Cross-Functional Collaboration:
- Collaborate closely with the Business Development and Commercial teams to allocate, schedule and disptach vehicles based on agreements, Stakeholder and Custom Groups needs, and commercial package requirements.
- Serve as the primary point of contact for Stakeholder/ Custom Groups inquiries and resolve issues promptly.
5.Financial and Resource Management:
- Manage the fleet and bus services budget, ensuring cost-effective use of resources
- Develop and implement strategies to minimize unnecessary vehicle use, reduce environmental impact, and maximize efficiency.
- Track expenditures and generate regular reports on fleet performance and costs.
6.Logistics and Planning:
- Develop a comprehensive fleet and bus services operations plan, including contingency plans for unforeseen circumstances.
- Coordinate vehicle allocations, route planning, and scheduling to ensure timely transportation services together with the cluster transport team
- Develop training and support materials for Stakeholders and Custom Groups operations to explain transport processes and provide support in case of issues
7.Reporting and Compliance:
- Ensure compliance with local transportation laws and Olympic Regulations in all clusters.
- Prepare detailed reports and analyses for senior management on fleet utilization, costs, and performance.
Qualifications and Experience Experience:
- Proven experience in management of fleet and bus operations, , transportation logistics in a large-scale Sport event environment, preferably The Olympic Games and/or winter environment.
- Strong experience managing transport vendors and multi-site operations.
- Experience in designing and conducting driver training programs.
- Familiarity with the geographical and logistical challenges of the Milano Cortina Olympic clusters is a plus.
Skills:
- Excellent organizational and problem-solving skills.
- Proficiency in Excel to automate daily processes, change management and reporting
- Strong vendor contractmanagement abilities
- Exceptional communication and interpersonal skills, with the ability to work effectively with multiple and diverse teams whether internal or external.
- Multilingual skills (Italian and English required; additional languages are a plus).
