TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life.
With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics
Position Purpose
The Project Development Associate is a critical role inside of TAIT’s Envision capability, housing business development, project development, sales operations, and CRM functions. The Project Development Associate’s role is to support fundamental tasks for executive members of the team, often interfacing with the client to ensure that communication has been handled appropriately and schedules are aligned. The role will also serving as an active participant in client meetings where responsibilities will include coordination of travel, coordination of meeting material (including pitch deck and sales collateral) preparation, accurate notetaking, and follow up. The role must have a high attention to detail.
Essential Responsibilities/Accountabilities
- Schedule & Facilitate pitch presentations by preparing and running the pitch deck to ensure a smooth and professional delivery.
- Manage calendars, schedules, and appointments to optimize the EVP’s time.
- Draft, proofread, and manage email correspondence and written materials.
- Prepare agendas, presentations, and supporting materials for meetings.
- Take detailed notes, track action items, and follow up on deadlines.
- Organize and maintain records, reports, and files for easy access.
- Plan internal and external events, managing logistics, RSVPs, and vendors.
- Build relationships with stakeholders while maintaining confidentiality.
- Manage expense reporting, invoices, and budget coordination.
- Leverage productivity tools like Microsoft Office and Asana to streamline processes.
- Manage updates in the CRM system based on communication with clients.
- Perform assigned duties according to the policies and expectations prescribed by the company.
To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.
Other duties may be assigned to meet business needs.
Management Responsibility
No direct management duties are expected as part of this remit.
Competencies
The key capabilities of a successful member of the Envision Team are:
- The ability to attract, grow, and maintain customers
- The ability to gain and retain customer trust
- The ability to be adaptable in challenging situations.
The competencies required for each capability are as follows:
- Attract, Grow, and Maintain: Team player, can qualify, has sales pipeline hygiene, is strategic in their thinking, understands proposal management, has industry market knowledge, has excellent communication skills, and is a relationship builder.
- Customer Trust: Genuine, customer service oriented, has excellent communication skills, is dependable, and is confident.
- Adaptability: Curious, problem solver, can resolve conflict on their own, is always learning, is self-sufficient, is a self-starter, is accountable to themselves their team, and is resilient.
Minimum Qualifications
To perform the essential responsibilities, individuals must have the following level of education and experience, or equivalent combination. Additionally, the following certifications, knowledge, skills, or physical requirements are necessary for the position.
- 2+ years experience as an executive assistant or sales team coordinator inside of a complex organization.
- Education: HS diploma/ GED equivalent; Bachelor’s degree, preferred
- Extremely organized and detail oriented.
- Excellent communication and interpersonal skills
- Interest in the industries TAIT serves - as a consumer or a professional
- Knowledge of Microsoft Office, Slack, and project management software a plus
- Knowledge of CRM systems (ie., Salesforce), a plus
TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.
