Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70+ cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.
Job Purpose:This position provides administrative support to the People Team to facilitate the operational functions of the People Department. Responsible for answering employee questions and assisting in the areas of general human resources admin, onboarding of new hires and consultants, personnel file maintenance, office services support and various administrative tasks.
Duties:
- Handle various People administration duties, including but not limited to preparing weekly birthday reports, sending daily birthday greetings, preparing monthly anniversary reports, anniversary acknowledgments, and contact updates for executive office.
- Maintain employee information through updating database systems, spreadsheets, HRIS entries, personnel files, and various reports.
- Send internal announcements regarding new hires, relocations, status changes and terminations.
- Prepare weekly/monthly Headcount and Forecasting reports for the finance team.
- Provide onboarding support such as sending new hire calendar announcements, creating new personnel files, conducting office tours as needed, completing background checks on new hires, distributing employee handbook and confirming acknowledgement of receipt.
- Provide internship program support as needed, including but not limited to collecting/reviewing ID for I9 verification and ensuring proper processing, drafting offer letters, sending welcome emails.
- Provide off-boarding support by monitoring end dates of temporary employees and interns, coordinating with internal team and IT on exits.
- Work closely with Ops team on consultant process, liaising with hiring managers, drafting contracts and providing onboarding and offboarding support.
- Assist with poster compliance for US offices.
- Provide support to the EVP, People by completing expense reports and general admin duties.
- Assist People Department as necessary with special projects or tasks.
- Provide back-up Reception coverage in emergency situations. Assist the office services team by providing reception coverage, assisting with event coordination, and maintaining a professional and tidy office environment.
Skills/Qualifications:
- College Degree preferred and 1+ years HR/People specific experience.
- Excellent customer service skills a must with a proven ability of building good interpersonal relationships with people across the organization.
- Ability to work effectively in a team environment.
- Proficient with Microsoft Office applications, specifically Excel.
- Must be extremely detailed oriented with excellent analytical and organizational skills.
- Ability to manage multiple priorities and strict deadlines.
- Well developed problem-solving skills and ability to work independently to resolve issues.
Base salary range: $45k - $50k, plus bonus potential if applicable for role.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role
Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
